Efficiently Backup Multiple Microsoft 365 Accounts: Top Strategies

Backing up your Microsoft 365 accounts is not only a good idea, but it's also required to keep your crucial emails, contacts, calendars, and files safe. This tutorial will teach you easy and practical ways to keep your data safe, whether you're a corporation that manages several users or an individual with various accounts.

You will learn the following in this blog:

• Why it's important to back up more than one Microsoft 365 account
• A way to back up manually, step by step
• The Office 365 Backup Tool makes it easy.

Let's look at the best ways to manage your Microsoft 365 data.

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Why You Need to Backup Multiple Microsoft 365 Accounts

Microsoft 365 indeed keeps data in the cloud, but it doesn't guarantee it can't be lost by mistake, hacked, or have sync problems.

Here are some reasons why you should make a backup:

• People make mistakes all the time, including deleting things by mistake.
• Emails can be deleted or damaged by malware, ransomware, and fraud attacks.
• Microsoft doesn't keep deleted items forever; therefore, there are limits on how long it can keep data.
• Some industries need to keep correspondence and documents for a long time.

Backing up makes sure you can get your data back fast and avoid downtime.

Manual Method to Back Up Microsoft 365 Accounts

If you wish to back up a few accounts by hand without using third-party applications, this method is useful. It takes a little time, but it's achievable. Here's how:

Step 1: Use your Microsoft 365 account to log in to Outlook.

Visit outlook.office365.com and sign in with the email address you want to save.

Step 2: Open Outlook on your computer

Launch the Outlook app on your computer. Check that the account is added and synced.

Step 3: Export the mailbox to PST

1. Select Open & Export from the File menu.
2. Click on Import or Export
3. Select "Export to a file" and then "Outlook Data File (.pst)"
4. Select folders (such as Inbox, Sent, etc.)
5. Choose a folder on your computer where you want to go.
6. Click Finish to begin the export.

Step 4: Do the same thing for other accounts.

You need to do this for each Microsoft 365 account on its own.

Limitations

• Takes a long time for many users
• There is a chance that folders will be missing or data will be incomplete.
• No way to set up automatic backups
• Needs the Outlook app to be installed and synchronized

Use an automated program to back up numerous accounts faster and more easily.

Simplified Solution to Backup Multiple Microsoft 365 Accounts

The Softaken Office 365 Backup Tool is a simple and useful way to download and backup Microsoft 365 mailboxes. It lets you save emails, attachments, calendars, contacts, and other things in your mailbox right to your PC. They can save the data in PST, EML, MSG, or MBOX formats, for example. The utility can back up one or more accounts at a time. You can also filter data by date range or folders. You don't need to know anything about computers or have Outlook installed. You can start the backup in just a few clicks after you log in with your Office 365 account. It works on all major Windows systems and is safe and trustworthy.

Key Feature

• Please ensure that your entire mailbox, including emails, attachments, calendars, and contacts, is backed up.
• Supports batch backup: You can back up more than one Microsoft 365 account at the same time.
• Export to PST, EML, MBOX, or MSG in a variety of ways.
• Pick certain folders or date ranges
• No chance of losing or changing data

Follow the Steps

1. Download the Softaken Office 365 Backup Tool onto your Windows PC.
2. Using your Office 365 credentials, enter your login.
3. Choose the email or folder that you wish to archive.
4. Select the desired output format, such as MBOX or PST.
5. Select a destination location to save it.
6. Select the "Backup Now" tab.

The instrument guarantees a precise and uninterrupted process that is free of any data errors. Despite your lack of technological expertise, it is effortless to operate.

Regular backups can also be established to ensure that all information is up-to-date without the need for manual intervention. It guarantees the security of your data and conserves time.

Conclusion

It doesn't have to be hard to back up more than one Microsoft 365 account. You can do it manually with Outlook, but that's only good for small jobs. The Office 365 Backup Tool is a better choice because it makes backups faster and safer.

It helps you save time, remain safe, and prevent making mistakes. You don't have to worry about losing your email data if you use the appropriate tools and methods.

Take control of your Microsoft 365 environment by backing up today.