Step-by-Step Guide to Moving Hosted Emails to Zoho Mail Without Data Loss

It might seem hard to move your stored emails to Zoho Mail. You can lose emails, folders, or documents during the process. But if you know the right way to do it, you can easily move everything.

We will show you two easy ways to move your stored emails to Zoho Mail in this blog post. One is done by hand. The other one uses the powerful and easy-to-use IMAP to IMAP Migration Tool.

Let's begin with the basics and take it one step at a time.

Try the Tool Today

Why Move to Zoho Mail?

Zoho Mail is a safe email service for businesses and workers that doesn't show ads. It gives you:

• The user interface is clean and easy.
• Strong defense of privacy and spam
• A lot of room
• Zoho apps that work with each other
• Zoho Mail can be a good choice if you're leaving a managed email service like Bluehost, HostGator, SiteGround, or another one.

Method 1: Manual Moving Hosted Emails to Zoho Mail Using IMAP Settings

Using IMAP, you can move your emails to Zoho Mail by hand. It's free, but it might take some time and work.

Step 1: Prepare Your Zoho Mail Account

Check that your Zoho Mail account is still open. Go to mail.zoho.com and log in.

Zoho Mail settings: Allow IMAP access

Go to the settings

Choose to forward emails and use POP or IMAP.

Allow access to IMAP

Step 2: Collect Source Email IMAP Details

Find out how to set up IMAP for your shared email. What you need:

Address of an IMAP server, like imap.yourdomain.com

A port number, like 993 for SSL.

This is your email and password

Check with your email host if you're not sure.

Step 3: Use a Desktop Email Client (Like Outlook or Thunderbird)

Get and set up an email program that works with IMAP, like

• Thunderbird by Mozilla
• Outlook for Window

Step 4: Add Both Accounts to the Client

Add the email account that you host as the first IMAP account.

Zoho Mail should be added as the second IMAP account.

Wait until both mailboxes are fully in sync.

Step 5: Drag and Drop Emails

To move files or emails from your old hosted mailbox to your new Zoho mailbox in the client, all you have to do is sync them.

Tips

• Start with little boxes.
• Don't stop the process of sync.
• Make sure the emails are saved in Zoho Mail.

Limitations of the Manual Method

• Takes a lot of time for big mailboxes
• Can freeze or fail when sending large amounts of data
• It always needs to be connected to the internet.
• Not able to automatically combine folders or set a schedule.
• The next method is best if you want a faster, safer way that doesn't require any IT set up.

Method 2: Moving Hosted Emails to Zoho Mail Using Professional Software

The Softaken IMAP to IMAP Migration Tool is a safe and easy-to-use piece of software that lets you move emails straight between two IMAP-enabled email servers or accounts. It makes moving accounts easy by letting users link their source and target accounts in one place. You can move whole mailboxes, including folders and documents, with just a few clicks. You won't lose any data or change the structure of the emails. It's great for both personal and business users who want to send and receive emails quickly, safely, and without any problems.

Key Features

• Quick transmission of email data between any two IMAP accounts
• All email folders containing attached documents should be migrated.
• Migrate emails from the source IMAP account to the target IMAP account without restriction.
• Maintain the integrity of the database throughout the migration procedure.
• Generate a log report detailing the migration of an IMAP mailbox.
• Login credentials are the sole requirement for migrating from IMAP to IMAP.
• Compatible with a variety of IMAP servers, including Gmail, G Suite, iCloud, and Office 365.
• It provides 24-hour technical support.
• A free demo version is available.

How It Works

• Install the Softaken IMAP Email Migration Application.
• Input the login credentials for the originating IMAP account.

• In the same vein, provide the specifics of the IMAP account that is being targeted.

• Review the email preview and organize the data for migration.

• Set the target subdirectory for email migration.
• Finally, select the "Start Transferring" option and await the completion of the process.

Conclusion

If you take the right steps, it's easy to move hosted emails to Zoho Mail. For small mailboxes and tech-savvy people, the manual method works. But the IMAP to IMAP Migration Tool is the better choice if you need a quick and error-free fix.

Nothing lost, and no stress.

Just an easy and safe moving of emails

Switch to Zoho Mail right now and enjoy better email and more.